Be productive, right now for results right now!

Below you will find 20 individual links to specific Productivity Actions that will help you be productive right now.

And will help you improve your overall productivity every single day.

No more will you be floundering and trying to figure out what to do and when to do it. These actions will end all of that.

Each post has additional references so be sure to scroll to the bottom of every action.

Remember, productivity means getting things done. To be productive means you are producing results. And getting results is a big deal. 

Daily Productivity Actions Links

1. Determine What You Have To Work With
2. Take Inventory
3. Estimate Your Time
4. Create Clarity
5. Establish Your Revenue Generating Activities (RGAs) and Your Non-Revenue Generating Activities (NRGAs)
6. Calculate Time Precisely
7. Use Your Time Accurately
8. Prioritization
9. Think Tank Time
10. Check In
11. Do ONE Thing
12. Mind Your Mindset
13. Contain Your Time
14. Eliminate Time Wasters
15. Ignore the Bright Shiny Objects
16. Find Your Motivation
17. Choose the Right Tool
18. Create a Supportive Environment
19. Ask for Support
20. Celebrate Your Productivity

As always, feel free to reach out to me with your thoughts, or if I can be of additional help to you in your productivity journey. Email me at kim@kimravida.com or click here to schedule time for us to connect.

Day 20: Be productive, right now

Productivity Action Day 20. This is it! It is time for a celebration dance.

Productivity means getting things done. To be productive means you are producing results. And getting results is a big deal. 

Your Mission Possible for Productivity Action Day 20, if you so choose to accept it is to:

Celebrate your new found productivity

Before you do anything else, stand up and pump your fists in the air and celebrate yourself.

Celebrate that for the past twenty working days you have taken an action to improve your productivity. And more than likely you have produced results or they are very close and about to happen.

Celebrate yourself, the time and effort you have given to your business and your life. Be happy with where you are (even if it’s just a tiny bit in the right direction). No progress is bad progress.

I’ll say that again. No progress is bad progress. Even if you have had to start over. It’s progress. Maybe you learned what didn’t work, that’s valuable.

Even if you just read the blogs and haven’t yet taken action. Celebrate yourself for reading them (even skimming counts). Success takes time, small steps taken over time equals results.

What is next for you

This is not the end. In fact, it is the beginning. I will continue to publish productivity actions, tips, hacks and information on this blog.

Reminding you to be working on your RGAs and reaching profitability through productivity.

Remember to follow me on social media. And of course, if you are looking for more personalized help, systems or private coaching and want to talk about what that would look like book time with me here.

There is no obligation, I offer a free consultation for you to figure out if working with me would be a good fit for you.

Thank you for coming along this journey with me. It is my sincere hope that you walk away with a tidbit or more to implement into your business to improve your productivity and of course, your profitability.

I would love to hear what you have to say about this series. If you would comment or send me a private message at kim@kimravida.com it would be greatly appreciated. 

Daily Productivity Action Links

1. Determine What You Have To Work With
2. Take Inventory
3. Estimate Your Time
4. Create Clarity
5. Establish Your Revenue Generating Activities (RGAs) and Your Non-Revenue Generating Activities (NRGAs)
6. Calculate Time Precisely
7. Use Your Time Accurately
8. Prioritization
9. Think Tank Time
10. Check In
11. Do ONE Thing
12. Mind Your Mindset
13. Contain Your Time
14. Eliminate Time Wasters
15. Ignore the Bright Shiny Objects
16. Find Your Motivation
17. Choose the Right Tool
18. Create a Supportive Environment
19. Ask for Support
20. Celebrate Your Productivity

Additional References for you

For each individual action I gave you several additional references for you to help with your productivity as well as support you in moving forward.

This one is no different, although it’s quite personal. I belong to an amazing group called The Productive Woman. It is run by Laura McClellan. Laura is a lawyer, a writer, a productivity enthusiast, and a tech geek and much more! 

She is down to earth, you’ll find yourself shaking your head yes more times than you can count! She is honest and shares openly. There hasn’t been a podcast that I’ve listened to in the last year where I haven’t been grateful for her honesty. Listening and learning from Laura makes you remember you are not alone in this journey of life. As she says “go make a life that matters.”

I urge you to check out the website and her podcast (you’ll find recent podcasts on the link below). I chose to share one of her most recent ones because it was just so perfect for what you have been doing this past month. You’ll find that below as well.

Website: The Productive Woman

Podcast: Overcoming obstacles to getting stuff done

IGTV: Kim Ravida IGTV

As always, feel free to reach out to me with your thoughts, or if I can be of additional help to you in your productivity journey. Email me at kim@kimravida.com or click here to schedule time for us to connect.

Day 19: Be productive, right now

Productivity Action Day 19. Knowing when you need support to be productive and asking for it will help you in ways that you might not be able to imagine.

Your Mission Possible for Productivity Action Day 19, if you so choose to accept it is to:

Know when you need it and then ask for support

As we near the end of the Productivity Action Series here on the blog you have learned how to be more productive. I’ve even used the term mega productive.

The one thing you haven’t heard yet, until now, is you don’t have to be the one to be doing ALL the productivity.

That’s right. It’s time to look over what you have been doing during the month of February. Where do you need support? Where could you use a little help? What would you like to no longer do, but you know needs to still get done?

It’s time to ask for support.

Support comes in many ways

Many business owners, especially sole business owners feel that they need to do everything.

It simply is not true. You do not. And often, you should not. Would you build your own house (if you are not a builder, you wouldn’t)? What about fix your heating system? The answer is no.

Support for you could mean an in-house assistant, a virtual assistant, an intern or a high school student or something else entirely.

It could be employing your family for small tasks or even a colleague. It doesn’t have to be 40 hours nor does it have to cost a lot.

Creating your team

When you get to a certain point, you can no longer be doing “all the things” your business needs you to do.

It’s time to create your support system in terms of a team. For some business owners, this is no big deal. For other (I’ve been there) it is.

Remember, it does not have to be. Start small (think one thing) and find someone you trust to take one thing off your plate. True, it may take some time but you know how to allocate that in order to accomplish this task. 

How to find support:

• Know what it is you need support with.
• Be clear on the amount of time you need for the work you need completed.
• Ask colleagues for recommendations.
• Interview potential candidates and ask questions specifically related to your business and your needs.
• Have a trial period and reassess.

You are only as productive as the time you have to be productive

Remember, everything is a work in progress (WIP). You’ll assess, reassess, course correct and maybe even start over. 

You want to use the time you have to work for your most productive actions not the small things that can be done by someone who supports you and your efforts.

Support, just like your environment (Productivity Action Day 18) is one of your key factors in your success.

Don’t delay, get started today.

If you have put some support in place, I’d love to hear how you did it, how it’s working and advice you have for others. Feel free to post in the comment box or reach out directly to me at kim@kimravida.com

Additional References for you

IGTV: Kim Ravida IGTV

Article: How to Accomplish More by Doing Less Through Delegation

Article: How to Conduct an Effective Virtual Interview (and Find the Right Candidates)

If we aren’t connected on social media, follow me over on Instagram where we’ll keep the conversation going.

Wondering how to get personalized help? Email me privately at kim@kimravida.com

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.

Day 18: Be productive, right now

Productivity Action Day 18. Creating a supportive environment for your ultimate success.

Your Mission Possible for Productivity Action Day 18, if you so choose to accept it is to:

Create an environment that supports you

Your environment is one of the key factors in your success.

The internal environment and the external environment play a roll in helping you be productive.

Today, we are talking about the external environment.  On Productivity Action Day 17 we talked tools. Using the right tools for you to help with your productivity can accelerate your results.

The same is true of your physical environment.

Environment for our purposes in this series means, your working environment. The place where you regularly do your work.

Success needs a set up

A successful physical environment is set up so that everything you need to be productive is at your finger tips and/or within easy reach.

You have ample space to work, your space is organized for your needs, your electronic devices are in excellent working order, your planner/schedule is easily accessible, your papers are categorized and in places you easily access as are writing instruments and paper.

A neat nick you do not have to be, it’s most important that all of your operating supplies are accessible without having to spend loads of time searching for just one thing again and again.

See your physical space through a new set of eyes

Take 5 minutes and look over your space. Rate it on a scale of 1-10. 1 being “Unsupportive” and 10 being “Highly supportive”.

Any number under a 10 and you could use some improvement. 

Look again and ask yourself:

“What is one thing, that if I did, I’d have a more supportive physical environment?”

Once you get your answer, go and make that change.

I had a client who when I asked her this question she said to take out her trash at the end of every workday.

It may not sound like much, yet it was the one thing (you remember that action, right?), that catapulted her to clearing up her space and setting it up in a way that supported her to bring in over $10,000 worth of new business in less than three weeks.

It’s ok to start small

So, don’t discount a small thing. Of course it could be a big thing too. Another client I had decided she needed a new desk and someone else moved her office from her downstairs to her dining room. She got rid of her dining room set as she never used it and her business took off to the tune of 10 new clients.

Yes, you could do a whole overhaul, but if you feel like you don’t have the time today, just look around and determine what one thing you can you right now, such that by doing it would make everything else easier or unnecessary in your productivity.

As always, share your thoughts, your results or ask any questions you have. Feel free to post in the comment box or reach out directly to me at kim@kimravida.com

Additional References for you

IGTV: Kim Ravida IGTV

Article: 7 Tried-and-True Secrets for a Productive Home Office

If we aren’t connected on social media, follow me over on Instagram where we’ll keep the conversation going.

Wondering how to get personalized help? Email me privately at kim@kimravida.com

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.

Day 17: Be productive, right now

Productivity Action Day 17. Tricks, er tools of the trade.

In order for you to be productive at many of the things you are doing in your business and in your life, tools can be a great help.

Your Mission Possible for Productivity Action Day 17, if you so choose to accept it is to:

Choose the right tool for the job at hand

I have a fascination with words and I looked up the word “tool”. Here is the definition I found:

Noun: a devise or implement, especially one held in the hand, used to carry out a particular function.

Did you notice anything? It said “especially one held in the hand, used to carry out a particular function.”

In your line of work and in your life, what tool(s) would help you excel at being productive?

Choose wisely

Ultimately, you need to find the right tool for you. One that will work well for you and that you will use.

For example, here are several that myself and my clients use (or have used):

• Calendar
  • Digital Calendar (i.e. Google, iCal)
  • Paper Calendar
    • Daily (I love Day Designer for work)
    • Weekly 
    • Monthly (it’s a good idea to have a big month overview)
• Notetaking
  • Handwritten: 3-hole punch binder system, arc binder, notebook 
  • Online: Evernote, Google Keep (see additional references for others)
• Smartphone Alarms & Reminders
  • iPhone Notes reminders (use Hey Siri to “remind me to…” works especially well when driving)
• Project Management Systems
  • Online Systems such as: Asana/Trello (there are many, I’ve used both of these and currently am using the free version of Asana which I’m liking a lot)
  • Paper is always good to lay things out where you are and what you are doing. 
• Smartphone Timer
• Egg.timer (to keep yourself on track when working on the desktop and not wanting to go down the rabbit hole of your phone)

For instance, I now know what I really like and what works. But I’ve used or I’ve tried many of the above tools. That’s the key. Moreover, in order to find something that works well for you and that you’ll use, you need to experiment with different tools.

Subsequently, don’t get discouraged if something doesn’t work right away. Give it about 30 days or even longer. Just don’t spend gobs of time (time waster) or money on trying to find the “perfect” one. The one(s) you will use regularly to stay productive is all you need.

It’s all in the application

The apps on your phone aren’t called apps for no reason. They are applications and you apply or do an action with them.

Further, another way to say that is the action of putting something into operation. And YOU are the who is getting into action. You are applying all you have learned and using the tools you have chosen. 

Can you see how it’s in the use of your tools, the use of your actions that move you to your end result. It’s the application of your Productivity Actions that get you to where you are going.

Taking action, no matter how you take action (think of Productivity Action Day 16) is what leads to mega productivity and your mega results.

So please, do not get hung up in the tools you think you need or the apps you have yet to find. Get moving, get going and reach your end results.

A lot of what I use now is because someone recommended it to me or talked about how much it helped them so if you have any you would like to share please post in the comment box so that others can benefit too.

Additional References for you

IGTV: Kim Ravida IGTV

Paper Calendar: Day Designer

Note Taking Apps: Evernote 

Article: Evernote Alternatives: 25+ apps for note-taking in 2020

Online Project Management Systems: Asana (www.asana.com), Trello

Timer: Simple Computer Countdown Timer,

These are just a few reference for you to explore. Feel free to find others that may suit your wants and needs.

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.

Day 16: Be productive, right now

Productivity Action Day 16. Keep it going.

Well, we have come to the final week in this blog series. If you have been playing along, you have reached Productivity Action Day 16. There are only five of them left for you to take action on.

Now that doesn’t mean it all ends on Friday. It means that it truly has begun for you. Being mega productive that is.

So to start your week out right, your Mission Possible for Productivity Action Day 16, if you so choose to accept it is to:

When the going gets tough, get motivated

Have you ever heard or even said “I just need to be motivated” or “I am not motivated”?

Truly, those are excuses. When it comes to being productive, motivation doesn’t just strike.

Sure there may be times when you are excited to get things done. And then there are the times you aren’t. But it’s not just because you don’t feel like it.

It’s something more. Here are several that usually show up:

• You don’t know what it is you need to do to get started.
• The outcome is unclear.
• It’s a boring task (taxes anyone).
• There is an underlying (sometimes unknown to you) issue going on.

Keep in mind this is not an exhaustive list. There are many other reasons you may feel unmotivated. For today, though, let’s look at being unmotivated as something you can change as it pertains to productivity and getting things done. And have you reaching your goals.

Where your mind goes, your focus goes

On Productivity Action Day 12 you worked on Mindset. You learned your mindset can make or break you. Your mindset has a direct link to your motivation. And so does how you look at, think about and feel about what you are doing.

You may have heard a lot of talk about finding your “why” and how it’s key to reaching your goals.

For instance, if you have ever been around children, when they are about two they go through a phase of asking why.  They are curious, but they also want to know why it is they need to do something that they may not want to do.

Guess what? As an adult, you do the same thing. Finding your why is important and it is key. It can be a great motivator for you to start, continue and finish what you are doing. 

For instance, some whys can be very meaningful and deep as in, “I want to feel fulfilled in my work.” Others can be very basic as in “I will feel great when I have my taxes ready for the accountant”.

As a result, determine your why (big and/or small) to motivate yourself to get things done, especially when you seem to come to a standstill. 

Meanwhile, when you struggle with productivity and getting things started, moved forward or finished, list out why you aren’t “motivated” then list out your why of getting in motion again.

Above all, motivation really is just getting into motion. Your why can help with that. After that, it’s a matter of checking things off.

I’d love for you to share your thoughts, your results or ask any questions you have. Feel free to post in the comment box or reach out directly to me at kim@kimravida.com

Additional References for you

IGTV: Kim Ravida IGTV

Article: Twenty Motivation Tips

Book: The Miracle Equation by Hal Elrod

If we aren’t connected on social media, follow me over on Instagram where we’ll keep the conversation going.

Wondering how to get personalized help? Email me privately at kim@kimravida.com

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.

Day 15: Be productive, right now

Productivity Action Day 15. Bright Shiny Object Syndrome.

Congratulations, it’s Productivity Action Day 15. You are more productive. I know you are. If you have been following along, taking the actions, there is no way you haven’t improved your productivity.

Meaning, you have improved your results! Yay you!

Today is a fun day. Your Mission Possible for Productivity Action Day 15, if you so choose to accept it is to:

Ignore the BSOs

Bright Shiny Objects that is. They are all over the place. They show up when you least expect it.

For instance, they come in the form of a free download you came across while surfing the web. An email that came directly to your inbox. Or a text messaging from a colleague claiming “you just have to hear this new deal, right now.”

In addition, Bright Shiny Objects show up when you are in the middle of your goal. You have been working away. Doing your ONE thing and bam.

There it is. Calling for your attention. Did you ever notice they don’t show up when you are just sitting there doing nothing?

What you focus on you get

Do you want to get your result or do you want to go down a rabbit hole?

We both know the answer to that.

So then, what do you do with these wonderful opportunities (well, some are wonderful)?

You put them in a “parking lot”. Yes, you get out a sheet of paper, open a new document, or make an electronic note on your devise and write it down whatever came to you or whatever someone gave you and look at it later.

Do you remember on Productivity Action Day 9 you were to give yourself time to think.

This is the time you can pull out your information and think about it. Ask yourself some questions such as:

• How does this fit into where I am right now?
• Will this bring me closer to or further from my goal?
• Is this something I want to put on my next to do list?

Ultimately, you want to be proactive with ideas, opportunities and the like. You want to be the driver of them not them driving you.

How to be the driver of your success

You want to not get caught up taking action on something that was not on your radar while you are already working on what is on your radar.

Bright Shiny Objects can be great, just not at that exact moment. Go back to what you have already discovered about your 3 TOP Productivity Steps for your success. Time, Organization of your already laid out actions and Prioritization of what you are doing here and now.

Seeing those will help with what just showed up and then you can use the 3 TOP Productivity Steps to incorporate new projects, tasks and actions into your plan.

I’d love for you to share your thoughts, your results or ask any questions you have. Feel free to post in the comment box or reach out directly to me at kim@kimravida.com

Additional References for you

IGTV: Kim Ravida IGTV

Article: The Shiny Object Syndrome: How to Stay Focused and Stop Getting Distracted

If we aren’t connected on social media, follow me over on Instagram where we’ll keep the conversation going.

Wondering how to get personalized help? Email me privately at kim@kimravida.com

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.

Day 14: Be productive, right now

Productivity Action Day 14.  It’s elimination time.

Your Mission Possible for Productivity Action Day 14, if you so choose to accept it is to:

Eliminate Time Wasters

One of the things you must do if you want to be productive is to eliminate your time wasters.

Time wasters are things you are doing that 1) are not RGAs and 2) you do not need to do.

True, if it needs to be done, then it is right for someone else to do. And it is not for you to do.

Look over your list. By now, you should know (or are getting closer to seeing) your RGAs, your value-added activities and those that only you can do.

Everything else is a time waster.

How to eliminate time wasters

Time wasters show up in interesting places. Things such as feeling like you have to enter every single receipt into a separate file folder. Feeling as if you have to have meetings with everyone all the time. Excessive traveling when a phone call or Zoom meeting would do.

I’m going to give you two (yes, only two) ways to eliminate time wasters. 

1. Stop doing them and delete them from your list
2. Give them to someone else to do (as in delegate)

Don’t forget, you have to know your time wasters first in order to eliminate them so if you have yet to do that, go back, especially to Productive Action Day 5 and list out your Revenue Generating Activities and your Non-Revenue Generating Activities.

That will give you a good starting point.

Yesterday we talked about time containers, there is no reason for you to put time wasters into those precious time containers that you have.

Don’t forget you can follow along with my IGTV or YouTube channel.

Please feel free to ask any questions in the comment box or reach out privately to me at kim@kimravida.com

Additional References for you

Article: Time Wasters that Will Kill Your Productivity

If we aren’t connected on social media, follow me over on Instagram where we’ll keep the conversation going.

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.

Day 13: Be productive, right now

Productivity Action Day 13.  Finding ways to contain your time.

Missed a day? Click here for Productivity Action Day 10 that has links from the beginning.

Your Mission Possible for Productivity Action Day 13, if you so choose to accept it is to:

Contain Your Time

If you have been following along with my IGTV or YouTube channel, you have heard me talk about time containers.

A time container is the exact amount of time you have to get something done. Think of a Rubbermaid food storage container, you can only fit so much in it.

Your work and your day are exactly like that. On Productivity Action Day 1 you determined exactly how much time you had for work, that is a container. Then you got crystal clear on what you did and exactly how much time it took you to do things, that is another container.

In order to be productive you take both of those and you assign them to time containers. 

The actions you specifically do for your business and your life. Such as your admin work, marketing, client work, focus time, think time (remember that?), and so on.

Optimal Working Time

There is a lot of talk about finding your optimal working time. I agree with that, to a point.

However, there will be days that you just have to get things started, moved forward or completed and it isn’t in your optimal working time.

I’m not saying that you shouldn’t work during the time you feel your best. What I am saying is that you need to contain your time and your tasks to the times you know you are at your best and the times you aren’t but still have to get things done.

Optimal working time is also a time container. It is valuable for you to know when you work best and if possible, schedule the work to be done in that time container for your best outcome.

Choosing Your Time Containers

Look at your categories and what you narrowed down on Productivity Action Day 4. You know exactly how long things take to do and you know how much time you have to work on the days you are working.

Take your actions and put them into the time you have. Viola, those are your time containers.

You know that on Mondays you spend time on administrative tasks and marketing. On Tuesdays you have client calls or you see customers and so on. 

Using time containers gives you a specific time and space to be productive.

You can think of it like a storage container or a plastic slash pocket where your work is contained. You can only put so much in it before nothing else will fit.

I think you get the idea now. 

Please feel free to ask any questions in the comment box or reach out privately to me at kim@kimravida.com

Additional References for you

IGTV: Kim Ravida IGTV

YouTube: Kim Ravida

If we aren’t connected on social media, follow me over on Instagram where we’ll keep the conversation going.

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.

Day 12: Be productive, right now

Productivity Action Day 12.  It’s a matter of mind.

You are more than half way to learning how to be mega productive with this series of actions you have been taking part in.

Maybe some of the steps were easy for you and maybe not. What really matters is that you are taking action and getting things done faster and easier.

Anyone remember the Six Million Dollar Man? We can rebuild him. Better than before, better, stronger, faster. That is you when it comes to being productive!

Your Mission Possible for Productivity Action Day 12, if you so choose to accept it is to:

Mind your mindset

Your mindset can make you or it can break you.

What you think about you get. If you think you are productive, you will be.

And if you think you aren’t, well, you won’t be.

I’ve written before about the Little Train story. You are just like that. YOU CAN!

Today, do a mindset check. On a scale of 1-10 (1 being I suck and 10 being I’m crushing it) how do you feel about your ability to get things done? In essence, how do you feel about your ability to be productive at this point in the game.

How you talk to yourself does matter

Are you upbeat and generally positive with yourself or are you a gloomy Eeyore?

Do you say things like:

• “You have this!”
• “How awesome are you for being productive!” 
• “Wow, look at you crushing these goals!”

Or do you say and/or think:

• “I suck!”
• “Why can’t I get anything done?” 
• “There is no way for me to do all of this?”

How you talk to yourself, what you think to yourself and what you think about yourself is a big deal.

If you had a number less than 10, stop. Yes, right now. Stop.

Breathe. Stand up. Set your feet solidly on the ground, roll your shoulders back and reach the top of your head to the ceiling and tell yourself “I am amazing right here, right now on this day and everyday.”

And then carry that attitude into the next second, minute and beyond. Because you are. You are unique and special and you need to tell yourself that.

Out of everything you have been learning and doing, your mindset is the #1 key ingredient for your success in everything you do!

I’d love for you to share your thoughts, your results or ask any questions you have. Feel free to post in the comment box or reach out directly to me at kim@kimravida.com

Additional References for you

IGTV: Kim Ravida IGTV

Book:  Mindset The Psychology of Success by Carol S. Dweck, Ph.D

See a preview:

If we aren’t connected on social media, follow me over on Instagram where we’ll keep the conversation going.

Wondering how to get personalized help? Email me privately at kim@kimravida.com

Disclosure: Some of the links I have provided for you are my affiliate link. It costs you nothing but I may receive a small commission.  Thank you.